Southington Birth Records Access

Southington is a town in Hartford County, Connecticut. The Southington Town Clerk maintains all birth records for births that took place within town limits. These vital records serve as proof of identity for passports, driver licenses, and school enrollment. Residents and former residents often need certified copies of Southington birth records for legal and personal matters. The Town Clerk office provides access to these birth record documents through several convenient methods.

Southington Birth Records Office

The Southington Town Clerk keeps all birth records for the town. The office sits at 75 Main Street in Southington. This is where you can get certified copies of birth records. The staff helps residents and eligible family members obtain these birth record documents.

You can visit the Southington birth records office during the week. Hours are Monday, Tuesday, Wednesday, and Friday from 8:30 AM to 4:30 PM. The office is closed on Thursday. Hours may change during holidays. Call ahead to check before you visit.

The phone number for Southington birth records is (860) 276-6211. You can reach staff during business hours. The email is townclerk@southington.org. The office responds to email within one to two business days. Use email for general questions about birth record requests.

The Southington office serves all people born in this town. This includes current residents and those who have moved away. Birth records date back many years. The town keeps these birth record documents secure and confidential.

Request Southington Birth Records

You have three ways to get birth records from Southington. Each method fits different needs. Pick the one that works best for your birth record request. All methods need proper ID.

In-person visits are fastest for birth records. Walk into the Southington office at 75 Main Street during open hours. Bring a valid photo ID. Fill out the birth record request form. Pay the fee. Walk out with your certified birth record copy the same day. This works best if you live near Southington.

Mail requests work for those far away who need birth records. Write a letter with your full name at birth. Include your date of birth. Add your parents' names. State your current address. Include a copy of your photo ID. Send a money order for the correct amount. Mail to Southington Town Clerk, P.O. Box 152, Southington, CT 06489.

Online ordering is available for Southington birth records through VitalChek. This is the only approved vendor for these birth record documents. Visit their site to place your birth record order. You can order any time. Extra fees apply. Your birth record arrives by mail within days.

The Southington town website has more details. Visit southingtonct.gov for birth record forms and current fees.

Southington Birth Record Fees

Southington charges $20 for each certified birth record copy. This is the standard fee for all birth records in Connecticut. The birth record fee is set by state law. Both full size and short form birth certificates cost the same.

Payment methods for birth records depend on how you order. In-person visits accept cash and money orders. Some offices take credit cards with a service fee. Call ahead to confirm birth record payment options. Mail requests must include a money order. Make it payable to the Town of Southington. Do not send cash in the mail. Personal checks are not accepted for birth records.

VitalChek charges extra fees for online birth record orders. These cover processing and shipping of your birth record. Standard shipping is included. Express shipping costs more. The total depends on how fast you need the birth record. Online orders cost more than in-person. The trade-off is speed and ease for your birth record request.

Note: Birth record fees in Southington can change. Contact the Southington office before sending payment to confirm current Southington rates.

Who Can Get Southington Birth Records

Birth records in Southington are not public documents. State law keeps birth records confidential for 100 years. Not everyone can get a birth record copy. The rules are strict to stop fraud and protect privacy.

You can get your own birth record if you are 18 or older. Parents can get birth record copies for their children. Other eligible people include spouses with a marriage certificate, adult children, legal guardians with court papers, and attorneys with proper authorization. Government agents on official business can also request birth records.

You must prove your identity when you request a birth record. Bring a valid government photo ID. A driver license, state ID, or passport works for birth record requests. The ID must not be expired. If you request a birth record for someone else, bring proof of your relationship. Marriage certificates work for spouses. Birth certificates work for parents.

Birth records 100 years or older are public. Anyone can request these historical birth records. The Connecticut State Vital Records Office also has older birth records.

Southington Birth Records Processing

Birth record processing times vary by how you order. In-person visits are fastest for birth records. You get your birth record while you wait. The process takes about 15 to 30 minutes. Come early to avoid lines.

Mail requests for birth records take longer. The office processes birth record requests in order. Expect two to four weeks for your birth record. This includes mail time both ways. Use certified mail to track your birth record request. Include a self-addressed stamped envelope for faster return of your birth record.

Online birth record orders through VitalChek offer a good balance. Most birth record orders ship within days. You can pick shipping speeds. Standard shipping takes three to five days. Express shipping takes one to two days. This costs more but saves time for your birth record.

Rush birth record requests may be possible. Contact the Southington office if you have urgent needs. Explain your situation. Staff may be able to help with your birth record request. Bring proof of your deadline. This might be a flight or court date.

Southington Birth Records Laws

State laws govern how Southington birth records are kept. The Connecticut General Statutes Chapter 93 covers vital records and birth records. These laws protect your privacy while allowing proper access to birth records.

Under CGS Section 7-51, birth records are confidential for 100 years. Only eligible parties may get birth record copies. This law lists who can request birth records. Registrars must follow these strict birth record rules.

Note: Only certified Southington birth record copies may be issued. Notarized copies have no legal status. Always get a certified birth record copy from the Southington Town Clerk.

Southington Birth Records at State Level

You can also get Southington birth records from the state. The State Vital Records Office in Hartford keeps all Connecticut birth records. This includes Southington birth records. The office is at 410 Capitol Avenue in Hartford.

State birth record copies cost $30 each. This is more than the Southington town birth record fee. The state office has limited walk-in hours. They are open Mondays, Wednesdays, and Fridays. Hours are 8:00 AM to 12:00 PM. Many people find the Southington office easier to use for birth records.

The state office can help with special birth record cases. These include adoption records and stillbirth birth records. The Southington office cannot issue these birth record types. For standard birth records, the town office is faster and cheaper.

For Southington births from January 1, 2003 onward, you have more birth record choices. You can request birth records from any town office in Connecticut. Older birth records must come from the town of birth or the state office.

Other Hartford County Birth Records

Southington sits in Hartford County. Other towns in the county also issue birth records. If you were born in another Hartford County town, contact that town clerk for birth records. Each town keeps its own birth records.

Nearby towns include Plainville, Bristol, and New Britain. Each has its own clerk office for birth records. Visit our Connecticut cities page to find more locations for birth records. Visit our Hartford County page for county-wide birth record information.